Tuesday, November 8, 2016

President's Blog – October/November 2016

Dear Chapter Stakeholders –
In this edition of the President’s Blog:
  • Board Elections
  • Fourth Quarter Board Meeting
  • Speaker Leads

Board Elections

It’s that time again!
As a member of PMI-Tucson, this is your chance to influence chapter activities. We’re looking for people who aren’t seat warmers but are anxious to contribute meaningfully to the chapter. Members can nominate someone (or yourself) for any open position.
The following roles are open for a two-year term that begins January 1, 2017 and ends December 31, 2018:
  • President-Elect – This is a new position for PMI-Tucson this year, created to provide one year’s overlap between the current President and the incoming President. Responsible to represent the President in her absence, assume the role of President the year following successful completion of the President Elect’s duties in his/her role, and step into the role of President if the current occupant is unable to perform her duties at any time. (Estimated Time Commitment = 6 – 10 hours per month)
  • VP of Programs - Responsible to engage speakers for all monthly chapter meetings, organize the December holiday parties, and oversee the establishment of the Professional Development Program. (Estimated Time Commitment = 11 – 20 hours per month)
  • VP of Membership – Responsible to maintain accurate membership records, develop and execute outreach programs, and attend monthly chapter meetings (or recruit a surrogate to do so). (Estimated Time Commitment = 6 – 10 hours per month)
  • VP Communications – Responsible to manage the chapter’s web page, LinkedIn presence, and advertising programs. (Estimated Time Commitment = 6 – 10 hours per month)

Everyone is encouraged to participate in this year’s election process even if your only action is to vote. Please let me know if you wish to run for one of these positions no later than Saturday, November 26.

Fourth Quarter Board Meeting

The PMI-Tucson Board of Directors met October 16th for our fourth and final meeting of the year.  Our agenda was:
  • Introductions and Farewells
  • 2017 Strategic Plan Development
  • VP Finance Update
  • Elections
  • Holiday Party
  • Professional Development
  • Twenty Years a Chapter!

Given space limitations, I am going to focus on the agenda items highlighted in red font.

Introductions and Farewells

There were a few new faces at the table including Neil Jones and Ty Chang, both fantastic additions to our Chapter. We’re lucky to have their efforts on our behalf in the area of Director of Volunteers and Director of Professional Development, respectively. I have introduced both of them in this space in previous blog posts.

We also accepted the resignation of Mari Diffley, who has served us well as the Director of Networking for the chapter. She extends her gratitude to the board and volunteers for their support. Given she hasn’t left Tucson, we will hopefully see her at future PMI-Tucson meetings.


2017 Strategic Plan Development

Regular readers of this space know that the Board has been working on its 2017 Strategic Plan at every quarterly meeting, and I am pleased to report that we now have a defined path forward in terms of the direction of the Chapter and for each Board position. 

We have developed a vision, mission/purpose, critical success factors, and values for the Chapter. During the last meeting, each Board position defined SMART goals to be achieved in 2017. Here’s an example, and it’s a goal I own:

By March 31, 2017, establish and analyze metrics to measure Board performance to 2017 goals. 
  • The proposed metrics will be trackable and contain at least two that are applicable to each Board member’s area of responsibility. There will also be at least two trackable metrics for the Board as a whole.
    • Link attainment of metrics to eligibility to travel to LIM or regional meetings.
    • Steps to Achieve:
      • Obtain metrics from other chapters.
      • Identify potential metrics to track performance to 2017 PMI-Tucson Strategic Plan objectives.
      • Present to Board at Q1 Board Meeting for review/approval.

Early next year, I will present a more in-depth overview of the Strategic Plan to the Chapter.

2017 Strategic Plan Development

Ty Chang and I presented a proposal to the Board for a Professional Development Day (PDD) in 2017. This would be a one-day event featuring many speakers on a variety of Project Management topics. The purpose of a PDD is to provide an additional opportunity for members to earn PDUs and network.

The Board provided approval to begin development of preliminary deliverables such as budget development and the collection of bids.

However, our entrance criteria to further development is that we must have six volunteers to help us with this effort. In previous blog posts, I’ve discussed the different roles needed, and those positions are posted in VRMS.

If the chapter wants this to happen, please demonstrate your commitment and volunteer to help Ty with this project!

For more information about the PDD, contact Ty Chang. To discuss volunteer opportunities, contact Neil Jones.


Twenty Years a Chapter

Wow! Next year we will celebrate twenty years as an official Chapter of PMI. Look for special events in 2017 to commemorate.

Speaker Leads

We’re always interested in ideas for speakers -- please contact Jason Falter if you have suggestions.

* * *
As a reminder, school is in session at the UA and that means I will be unable to attend any Tuesday evening meetings. That doesn’t mean I don’t want to hear from you! Please do not hesitate to contact me at evecran@gmail.com if you have questions, concerns, or suggestions.


Eve

Sunday, October 2, 2016

President's Blog - September 2016

Dear Chapter Stakeholders –
In this edition of the President’s Blog:
  • Book Buzz
  • Board Vacancy: Vice President of Finance
  • Highlights from the September PMI Leadership Institute Meeting (LIM)
  • Reminders

o   Speaker Ideas
o   Professional Development

Book Buzz
Last month, we had a terrific Book Buzz meeting due to the engagement of those in attendance as well as the presence of the author of our chosen book, Mission Critical Meetings: 81 Practical Facilitation Techniques. We had great conversations about this topic and got to ask specific, individual questions of Ava Butler. Thanks to Ava as well as to our fantastic members: Robert Mitchell, Jessica Rickenbach, and Susan Turcotte.
The next book has not yet been selected. I have contacted the company who published Ava’s book and asked for a list of local business authors who would be interested in appearing at an upcoming meeting and attending Book Buzz. Stay tuned: I’ve got some meetings scheduled next week to discuss details with the folks who have expressed interest.
Board Vacancy: Vice President of Finance
Many of you who follow this space regularly attend our meetings know that we’ve been searching for a replacement for our Vice President of Finance. Now I have great news! Marcela Delgado has re-evaluated her personal situation and has offered to complete her term on the Board; we’re very glad to have her back.
Highlights from the September PMI Leadership Institute Meeting (LIM)
Jaime Gomez (Vice President of Administration) and I attended last month’s PMI Leadership Institute Meeting (LIM) in San Diego. The conference was wonderful and I took at least 50 pages of notes. I assigned myself way too many action items, but I’ll work through them in the coming year.
In this space, I want to highlight some of the things I learned. This month, I call your attention to the efforts of PMI to reform federal government program management practices and policies. On September 22nd, the U.S. House of Representatives approved S.1550, the “Program Management Improvement and Accountability Act of 2015” or “PMIAA.” The purpose of the legislation is to: create a formal career path for program managers in the federal government; develop a standards-based program management policy; recognize the importance of the role and engagement of the sponsor; and collect and share best practices and lessons learned throughout the federal government.
The bill now returns to the U.S. Senate – where it was already unanimously approved -- for final passage.
Read more about it here on the PMI website.
Reminders

Professional Development

Reminder that Ty Chang -- our Director of Professional Development -- needs a few volunteers. Opportunities have been posted to VRMS: We need a Course Director, Course Manager, Course Coordinator, and several Course Instructors. (Volunteers may claim PDU credit for their efforts.) If you have specific questions about the Professional Development initiative, please contact Ty (ty.chang.ee.mba.pmp@gmail.com).

Speaker Ideas

We’re always interested in ideas for speakers -- please contact Jason Falter (jason.falter@outlook.com) if you have suggestions.

* * *
As a reminder, school is in session at the UA and that means I will be unable to attend any Tuesday evening meetings. That doesn’t mean I don’t want to hear from you! Please do not hesitate to contact me at evecran@gmail.com if you have questions, concerns, or suggestions.


Eve

Thursday, August 25, 2016

President's Blog - August 2016


Dear Chapter Stakeholders –
In this edition of the President’s Blog:
  • Professional Development
  • Board Vacancy: Vice President of Finance
  • PMI-Tucson Bylaws
  • Book Buzz
  • Speaker Ideas
  • Presentation Materials

Professional Development
Last month, PMI-Tucson was fortunate to gain a transplant from the San Diego Chapter, Ty Chang. In California, he served as Vice President of Professional Development, and was instrumental in the success of that Chapter’s program. Thankfully for us, he’s ready to assist the PMI-Tucson Chapter in the development and implementation of Professional Development program here. (At this time, PMI-Tucson Bylaws do not provide for a Vice President of Professional Development role, so Ty has been approved by the Board to function as our Director of Professional Development.)

I am very excited about this because I know it’s something our members will value.

Of course, the launch of this ambitious project will require volunteers to support. Be on the lookout for opportunities posted to VRMS: We’ll need a Course Director, Course Manager, Course Coordinator, and several Course Instructors. (Volunteers may claim PDU credit for their efforts.)

Please welcome Ty to our Chapter, and be sure to contact him (ty.chang.ee.mba.pmp@gmail.com) if you have ideas about this initiative!

Board Vacancy: Vice President of Finance
Unfortunately, our proposed Vice President of Finance had an unexpected personal situation arise and she had to withdraw from consideration. If you’re interested in serving on the Board, please review the VRMS posting for the position, and/or contact Neil Jones (jonesneilp@gmail.com) or Eve Cran (evecran@gmail.com).
PMI-Tucson Bylaws
Final news item regarding our PMI-Tucson Bylaws – the recent revisions have been approved by our membership. Thank you for taking the time to review our old and revised Bylaws, and then for voting to approve them. If you missed the opportunity to vote but still want to review the Bylaws, they are located on the PMI-Tucson website under About Us\Bylaws.
Book Buzz
Quick reminder about Book Buzz! We’ve had a good response to this quarter’s selection: Ava S. Butler’s Mission Critical Meetings: 81 Practical Facilitation Techniques. Please join us on Saturday, September 17th at Caffe LucĂ© (4205 N. Campbell) to discuss this book – with the author! Ava has graciously agreed to attend, so don’t miss this opportunity to further explore the topic of meeting efficacy with the author! Register on the PMI-Tucson Events page.
Speaker Ideas
We’re always interested in ideas for speakers -- please contact Jason Falter (jason.falter@outlook.com) if you have suggestions.

Presentation Materials
Looking for the materials presented by a speaker at one of our meetings? If the speaker provided permission to post them, they can be found on the PMI-Tucson website under Chapter Members\Presentations.
* * *
By the time this blog is published, classes will have started at the University of Arizona. Many of you know that I am an adjunct lecturer of Project Management at the school. My schedule this term is Tuesday and Thursday evenings, so unfortunately I will not be able to attend any of the Tucson dinner meetings until the end of the year. I regret this inaccessibility, but as my schedule permits I will attend other PMI events. If you have an idea for the Chapter, wish to volunteer, or ask a question of me, please do not hesitate to contact me at evecran@gmail.com. I look forward to hearing from you!

Eve


Sunday, July 31, 2016

President's Blog - July 2016

Dear Chapter Stakeholders –

In this edition of the President’s Blog:

  • Speaker Ideas
  • Director of Volunteers
  • VP of Finance Board Position
  • PMI-Tucson Bylaws
  • Book Buzz

Speaker Ideas

VP Programs is a challenging and exciting position because the incumbent is responsible for securing speakers for our three monthly meetings.

We could use your ideas for speakers and/or topics. Do you know someone who has an interesting project management story to tell? Are you aware of someone who has some valuable lessons learned to share?

If so, please contact Jason Falter (jason.falter@outlook.com) at your earliest opportunity!

Director of Volunteers

I am thrilled to announce that Neil P. Jones has become our new Director of Volunteers! Neil joined the Chapter in May, and when he did, he knew he wanted to make a difference straightaway. We had the perfect role for him: Director of Volunteers. The Board is excited to have someone manage the volunteers and volunteer opportunities. Any volunteer opportunity the Board has will be funneled through Neil and posted in PMI’s VRMS (Volunteer Relationship Management System) for all to review. He’ll also ensure opportunities are announced at regular Chapter meetings.

Welcome to the Chapter, and thank you for your immediate contribution!

VP Finance

As many of you are aware, we have a vacancy at the VP Finance position. I’m pleased to report another recent transplant to Arizona (and the Chapter) has volunteered to assume this role. Julie Sharpless is no stranger to Tucson or to PMI, having worked at Raytheon for a number of years before moving to Charlotte, North Carolina. Now she’s back and ready to get involved!
Although the Board has reviewed her impressive resume, they have yet to meet her. So, we’ve approved her on an interim basis to allow the Chapter and the Board to get to know her better, and also to enable Julie to assess if this role is the right fit for her. If you meet her at a regular Chapter meeting, please introduce yourself and make her feel welcome!

PMI-Tucson Bylaws

As discussed in the June 2016 President’s Blog, the Bylaws are ready for your review and vote. If you’re a member of the Chapter, then you received an email requesting you to vote on the proposed revisions by 8 August 2016. Please don’t miss your chance to weigh in on this important document.

Book Buzz 

We’ve had a recommendation to adopt Ava S. Butler’s Mission Critical Meetings: 81 Practical Facilitation Techniques book as our next selection. Many of you may recall that Ava presented at our February dinner breakfast meetings in Tucson. She has graciously agreed to attend our next Book Buzz meeting on Saturday, September 10th to discuss the book, its ideas, and other topics related to meetings. This is a wonderful opportunity to meet the author and (most importantly) learn a few things about how to improve the efficacy of your meetings.

See you soon!

Eve

Sunday, June 5, 2016

President's Blog, June 2016

Dear Chapter Stakeholders – 
In this edition of the President’s Blog: 
  • PMI-Tucson Bylaws 
  • VP of Finance Board Position 
  • Book Buzz! 
  • Next GeekMeet/PMI-Tucson Networking Event 
Bylaws 
The Bylaws for our chapter haven’t been revised since 2010, and it’s time to do so. The Board has worked hard to update the Bylaws in a variety of ways such as to address the role of students in the chapter and also to define a new position on the Board: President Elect. Before they may be approved, we need your review and feedback. That’s why we’ll post them on our website for 30 days.  They’ll be available under the “About Us” page (or use this URL: http://www.pmi-tucson.org/bylaws) beginning on 06/6/16.  After this review period, we’ll update based on your feedback, as appropriate.  Then there will be a membership vote to adopt them. 

VP Finance 
As I wrote about in the May blog post, we’re poised to lose our dynamic VP of Finance, Marcela Delgado. If you want to take a greater role in the Chapter, earn additional PDUs, and work with a terrific board, please contact me at eve.cran@gmail.com to throw your hat into the ring. 

Book Buzz 
The June 4th meeting of Book Buzz was a wonderful start to the conversation about Balanced Scorecard Evolution: A Dynamic Approach to Strategy by Paul R. Niven. None of the participants had finished reading the text, but nonetheless they had a terrific discussion about the first several chapters and how this tool for managing strategy execution could be used for an organization, department, or project. We decided to extend our rich dialog into another session. So, if you wanted to participate but were unable to do so on June 4th, you have another opportunity: July 23rd. Mark your calendars! Networking starts at 8:30 and our discussion begins at 9.  
Remember, if you attend Book Buzz, you get to suggest the next book for consideration 

Next GeekMeet/PMI-Tucson Networking Event 
The next GeekMeet /PMI-Tucson combined happy hour is scheduled for July 20 from 5:30 to 8:30 at Borderlands Brewing Company, 119 E Toole Ave.  Although PDUs are not available for this event, it’s another great evening when our two groups come together to mingle with other technical and project management professionals in a fun and inviting atmosphere. Come hungry – food will be provided by TekSystems! Register at http://www.pmi-tucson.org/events  

See you soon! 
Eve 

Sunday, May 15, 2016

President's Blog - May 2016

Dear Chapter Stakeholders –
In this edition of the President’s Blog:
  • Opportunity Knocks:  Open Board Position for VP of Finance
  • Book Buzz Meeting Coming up on 6/4
  • The First Networking Event
  • Update from Second Quarter Board of Directors Meeting

VP Finance
For the last several years, the Board has been privileged to have Marcela Delgado function as our VP of Finance.  It’s not surprising that her time is at a premium and Marcela has requested to step down after the July Board meeting.  We will be sorry to lose her passion and productivity on the Board, but appreciate all of her efforts on our behalf.
Interested in a challenge?  Think you can fill Marcela’s shoes?  (They’re pretty big – she was a big contributor to our Chapter.)  Want to earn extra PDUs?  Please contact me at eve.cran@gmail.com to throw your hat into the ring.
Book Buzz
Don’t forget!  The next selection for the quarterly PMI-Tucson Book Buzz meeting is Balanced Scorecard Evolution: A Dynamic Approach to Strategy Execution by Paul R. Niven. The text is rather lengthy, so to encourage involvement, each participant need only come prepared to discuss one case study. Coordinate case selections via email with me prior to the event on Saturday, June 4th.  Grab a pastry and some coffee at 8:30 a.m. because at 9 sharp we’ll start our discussion.  Finish up your reading, and I’ll see you there! 
First Networking Event – Success!
In April, we held our first combined social event with GeekMeet Tucson, an organization whose mission is “to help technologists succeed as thinkers, strategists, communicators and leaders of the future.”  The happy hour, sponsored by TEKSystems at Reilly’s Craft Pizza downtown, was very well attended. The atmosphere was casual and people enjoyed meeting other professionals, having light discussions about business and personal interests, and exchanging business cards.  We will do another combined event with GeekMeet in July.  Big thank you to TEKSystems for their continuing support.  If you attended, drop me an email and let me know what you thought about it.
Second Quarter Board of Directors Meeting
The Board held its second quarter meeting on April 30th.  I provide the agenda below and a brief sentence about the content / discussion.  If you want more information about a particular topic, please email me.
  • 2016 Strategic Plan Current State Review and Alignment
    • Continued refinement of strategic plan for deployment in 2017.
  • Sponsorship Update / Sponsorship Budget
    • Update on sponsorship pursuits.
  • North American LIM (San Diego – September)
    • Eve Cran will attend for the Chapter.
  • Website Redesign
    • Coming soon!
  • VP of Finance Updates
    • Financial Policies and Finances
      • Development will be ready for Board review at July meeting.
      • Board Members owe VP of Finance their proposed budgets by May 15.
  • Membership Strategy
    • Guest Pass Program
  • Updates
    • Chapter Survey Results
As always, I welcome your feedback on the direction of our chapter.
Eve

Tuesday, April 12, 2016

President's Blog - April 2016

Dear Chapter Stakeholders – 

In this edition of the President’s Blog: 

  • our first networking event on April 28th; 
  • the opportunity to provide feedback on PMI-Tucson professional development opportunities; 
  • how to update your member information on the PMI-Tucson website;
  • volunteer opportunities; 
  • the next selection for Book Buzz.

Inaugural Networking Meeting 

In January of this year, I presented the PMI-Tucson goal of establishing quarterly networking events to provide increased value to chapter members. Given the limited amount of networking time we have before our regular meetings and also that we usually have a set of people interested in job opportunities, this seemed the natural way to expand our available services to members. Under the direction of new Director of Networking Mari Diffley, I am pleased to report our first event has been scheduled! 

Register here for a social at Reilly Craft Pizza and Beer (on Pennington) on Thursday, April 28th from 5:30 – 8:30 p.m. TEKSystems has graciously agreed to sponsor the event, which will be jointly attended by members of GeekMeet. 

We welcome your feedback on this event, even if you are unable to attend. Please feel free to contact any board member to give us your input. Tell us your thoughts about the format, location, and/or anything else about the event. Also, please feel free to suggest other networking ideas. 

Professional Development Opportunities 

Jason Falter, our VP of Programs, would like membership feedback on desired professional development opportunities. For example, if the Chapter sponsored a day-long event where participants attended a series of one-two hour lectures on a variety of different topics – and received PDUs -- would that be of interest? What about PMI-Tucson sponsored PMP-prep courses? Send Jason your feedback. 

Member Records 

We are in the process of reviewing the data integrity of our member data. We often receive notification that our communications haven’t reached some members, or that our data is out of synch with the corporate PMI database. Also, there is a lag in time between when a member renews online with PMI and when the chapter receives notification of the renewal. So, please take a moment to verify that your profile on the PMI-Tucson website is accurate. To do so, login to the website, then choose View profile. Please check your email address, phone number, organization, and job title, and make corrections, as needed. If you have any issues, please send your changes to our VP Membership (Dr. Elizabeth Lugosi). You may also want to check your PMI profile on the PMI corporate website. Log in, then choose myPMP and then Profile. We appreciate your help!

Volunteer Opportunities 

As always, we need volunteers to help us expand our programs and provide more benefits to members. One of the goals of VP Membership is to develop a PMI-awareness campaign. This could involve mail contact or in-person visits to local companies. It would also be wonderful to have more company representatives present at our meetings as so many organizations are interested in project management and PMI-Tucson members would benefit from learning more about Tucson businesses. We would also like to have conversations with college leaders/student group leaders in order to introduce them to PMI-Tucson and to explain the benefits of joining our Chapter. If you would like to be a volunteer to engage with students or faculty members, please contact our VP Membership -- Dr. Elizabeth Lugosi. (Remember, volunteers earn PDUs!) 

Book Buzz 

We have a winner! The next selection for the quarterly PMI-Tucson Book Buzz meeting is Balanced Scorecard Evolution: A Dynamic Approach to Strategy Execution by Paul R. Niven. The text is rather lengthy, so to encourage involvement, each participant need only come prepared to discuss one case study. Coordinate case selections via email with me prior to the event on Saturday, June 4th. Start reading, and we’ll see you there! 

Eve