Tuesday, November 8, 2016

President's Blog – October/November 2016

Dear Chapter Stakeholders –
In this edition of the President’s Blog:
  • Board Elections
  • Fourth Quarter Board Meeting
  • Speaker Leads

Board Elections

It’s that time again!
As a member of PMI-Tucson, this is your chance to influence chapter activities. We’re looking for people who aren’t seat warmers but are anxious to contribute meaningfully to the chapter. Members can nominate someone (or yourself) for any open position.
The following roles are open for a two-year term that begins January 1, 2017 and ends December 31, 2018:
  • President-Elect – This is a new position for PMI-Tucson this year, created to provide one year’s overlap between the current President and the incoming President. Responsible to represent the President in her absence, assume the role of President the year following successful completion of the President Elect’s duties in his/her role, and step into the role of President if the current occupant is unable to perform her duties at any time. (Estimated Time Commitment = 6 – 10 hours per month)
  • VP of Programs - Responsible to engage speakers for all monthly chapter meetings, organize the December holiday parties, and oversee the establishment of the Professional Development Program. (Estimated Time Commitment = 11 – 20 hours per month)
  • VP of Membership – Responsible to maintain accurate membership records, develop and execute outreach programs, and attend monthly chapter meetings (or recruit a surrogate to do so). (Estimated Time Commitment = 6 – 10 hours per month)
  • VP Communications – Responsible to manage the chapter’s web page, LinkedIn presence, and advertising programs. (Estimated Time Commitment = 6 – 10 hours per month)

Everyone is encouraged to participate in this year’s election process even if your only action is to vote. Please let me know if you wish to run for one of these positions no later than Saturday, November 26.

Fourth Quarter Board Meeting

The PMI-Tucson Board of Directors met October 16th for our fourth and final meeting of the year.  Our agenda was:
  • Introductions and Farewells
  • 2017 Strategic Plan Development
  • VP Finance Update
  • Elections
  • Holiday Party
  • Professional Development
  • Twenty Years a Chapter!

Given space limitations, I am going to focus on the agenda items highlighted in red font.

Introductions and Farewells

There were a few new faces at the table including Neil Jones and Ty Chang, both fantastic additions to our Chapter. We’re lucky to have their efforts on our behalf in the area of Director of Volunteers and Director of Professional Development, respectively. I have introduced both of them in this space in previous blog posts.

We also accepted the resignation of Mari Diffley, who has served us well as the Director of Networking for the chapter. She extends her gratitude to the board and volunteers for their support. Given she hasn’t left Tucson, we will hopefully see her at future PMI-Tucson meetings.

2017 Strategic Plan Development

Regular readers of this space know that the Board has been working on its 2017 Strategic Plan at every quarterly meeting, and I am pleased to report that we now have a defined path forward in terms of the direction of the Chapter and for each Board position. 

We have developed a vision, mission/purpose, critical success factors, and values for the Chapter. During the last meeting, each Board position defined SMART goals to be achieved in 2017. Here’s an example, and it’s a goal I own:

By March 31, 2017, establish and analyze metrics to measure Board performance to 2017 goals. 
  • The proposed metrics will be trackable and contain at least two that are applicable to each Board member’s area of responsibility. There will also be at least two trackable metrics for the Board as a whole.
    • Link attainment of metrics to eligibility to travel to LIM or regional meetings.
    • Steps to Achieve:
      • Obtain metrics from other chapters.
      • Identify potential metrics to track performance to 2017 PMI-Tucson Strategic Plan objectives.
      • Present to Board at Q1 Board Meeting for review/approval.

Early next year, I will present a more in-depth overview of the Strategic Plan to the Chapter.

2017 Strategic Plan Development

Ty Chang and I presented a proposal to the Board for a Professional Development Day (PDD) in 2017. This would be a one-day event featuring many speakers on a variety of Project Management topics. The purpose of a PDD is to provide an additional opportunity for members to earn PDUs and network.

The Board provided approval to begin development of preliminary deliverables such as budget development and the collection of bids.

However, our entrance criteria to further development is that we must have six volunteers to help us with this effort. In previous blog posts, I’ve discussed the different roles needed, and those positions are posted in VRMS.

If the chapter wants this to happen, please demonstrate your commitment and volunteer to help Ty with this project!

For more information about the PDD, contact Ty Chang. To discuss volunteer opportunities, contact Neil Jones.

Twenty Years a Chapter

Wow! Next year we will celebrate twenty years as an official Chapter of PMI. Look for special events in 2017 to commemorate.

Speaker Leads

We’re always interested in ideas for speakers -- please contact Jason Falter if you have suggestions.

* * *
As a reminder, school is in session at the UA and that means I will be unable to attend any Tuesday evening meetings. That doesn’t mean I don’t want to hear from you! Please do not hesitate to contact me at evecran@gmail.com if you have questions, concerns, or suggestions.


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